Privacy

We take data protection seriously   

The protection of your privacy when processing personal data is an important priority for us. When you visit our website, our web servers store the IP address of your Internet service provider, the website from which you visit us, the websites you visit on our website and the date and duration of your visit. This information is vital for the technical transmission of the web pages and secure server operation. A personalized analysis of this data is not performed.

If you send us data via our contact form, this data is stored on our servers during the back-up process. Your data will only be used by us to process your request. Your data will be treated in the strictest confidence. Your data will not be disclosed to third parties.   

Data Controller:  
Bayernhafen GmbH & Co. KG
Linzer Straße 6
93055 Regensburg
Tel: +49 941 795040
Email: holding@bayernhafen.de
www.bayernhafen.de  

Personal data  

Personal data means data about you. This includes your name, your address and your email address. You also do not have to reveal any personal data to visit our website. In some cases we need your name and address as well as further information in order to offer you the service you have requested. The same applies when we supply you with information material that you have requested or when answering your enquiries. In such cases we will always inform you of this. Furthermore, we only store the data that you have have automatically or voluntarily transmitted to us. 

If you use one of our services, we generally only collect the data that we require to offer you our service. We may ask you for further information, but this shall be on a voluntary basis. Whenever we process

personal data, we do so to provide you with our services or to pursue our commercial goals.  

Automatically stored data

Server log files 

The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transfers to us. This is: 

  • Date and time of the request
  • Name of the requested file
  • Page/site from which the file is requested
  • Access status (file transferred, file not found, etc.)
  • Web browser and operating system used
  • Full IP address of the computer submitting the request
  • Volume of data transferred

This data is not combined with data from other services. The data is processed pursuant to point (f) of Article 6 (1) GDPR on grounds of our legitimate interest in improving the stability and functionality of our website.   

For technical security reasons, in particular to prevent attempts to attack our web server, we temporarily store this data. We are not able to deduce the identity of individual persons through this data. After no more than seven days, the data is anonymised by shortening the IP address at the domain level, so that it is no longer possible to relate it to individual users. This anonymised data is also processed for statistical purposes; it is not compared with other data sets or disclosed to third parties, not even in excerpts. The number of page views is only shown as part of our server statistics, which we publish every two years in our activity report.

Cookies  

When you visit our website, we may store information on your computer in the form of cookies. Cookies are small files that are transferred from an Internet server to your browser and stored on its hard drive. Only the Internet protocol address is stored. No personal data is stored. The information stored in the cookies enables us to automatically recognize you the next time you visit our website, which makes your use of our website easier. The legal basis for the use of cookies is the legitimate interest pursuant to point (f) of Article 6 (1) GDPR.

You can, of course, also visit our website without allowing cookies to be stored on your computer. If you do not want your computer to be recognized on your next visit, you can also disallow the use of cookies by changing the settings in your browser to ‘do not allow cookies’. You will find the respective procedure in the operating instructions of your respective browser. If you do not allow the use of cookies, however, there may be restrictions in the use of certain areas of our website.  

Matomo (formerly PIWIK) (web analytics service)  

We use the web analytics service Matomo (formerly PIWIK) on our website. Matomo (formerly PIWIK) uses cookies to perform this analysis. Cookies are small text files stored on your computer that enable us to analyse how you use our website.

The information generated by the cookie, such as the time, location, your IP address and how frequently you visit our website, is transmitted to our Matomo server and stored for analytical purposes. In the process, your IP address is anonymised immediately so that you remain anonymous to us as a user. The information generated by the cookie about your use of this site will not be disclosed to third parties. You can prevent the installation of cookies through the corresponding settings in your browser software. However, we would like to point out that this may potentially result in you not being able to use all features of our website. You can also revoke the use of Matomos (formerly PIWIK) by clicking on the following link:

YouTube in privacy-enabled mode  

We use YouTube to embed videos. The videos on our site have been embedded in privacy-enabled mode. Like most websites, however, YouTube also uses cookies to collect information about the visitors to its website. YouTube uses them, among other things, to collect video statistics, to prevent fraud and to improve user-friendliness. This also leads to a connection to the Google DoubleClick network. Starting the video could trigger further data processing. We have no influence over this. For more information about privacy at YouTube, please see their privacy policy:
www.youtube.com/t/privacy_at_youtube  

Google Maps

This website uses Google Maps to display maps and to create route maps.
Google Maps is operated by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
By using Google maps on this website, you consent to the collection, processing and use of the automatically collected data and the data you have entered by Google, one of its representatives or third-party providers.
You can view the Google Maps/Google Earth Additional Terms of Service here.
You can view Google’s Privacy Policy here.

 

 

SurveyMonkey surveys and questionnaires

We use SurveyMonkey to conduct online surveys and questionnaires. The surveys and the information you provide is processed by SurveyMonkey Europe UC, 2nd Floor, 2 Shelbourne Buildings, Shelbourne Road, Dublin, Ireland. For more information, please consult SurveyMonkey’s Privacy Notice.

Security  

We have taken technical and administrative security precautions to protect your personal data against loss, destruction, manipulation and unauthorised access. All of our employees and the service providers working for us are bound by the data protection laws in force.  

Whenever we collect and process personal data, it is encrypted prior to transmission. This means that your data cannot be misused by third parties. Our security precautions are subject to a process of continuous improvement and we regularly revise our privacy policies. Please make sure you have the latest version.  

 

 

Your information pursuant to Article 13 General Data Protection Requirements (GDPR)

1. Which data is processed and from which sources does this data originate?

 We process the data that we have received from you in connection with initiating or fulfilling a contract, on grounds of your consent, in connection with a job application you have submitted to us, or on grounds of your status as our employee.

 Personal data includes:

Your master/contact data, for customers and interested parties this includes, for example, first/last name, address, contact details (email address, telephone number, fax), bank account details, photographs.

For job applicants and employees this includes, for example, first/last name, address, contact details (email address, telephone number, fax), date of birth, data from CV and employment references, bank account details, religious affiliation, photographs.

For business partners this includes, for example, the name of their legal representatives, company name, commercial register number, VAT ID no., company number, address, details of contact persons (email address, telephone number, fax), bank account details.

  In addition, we also process the following other personal data:

-              Information on the nature and content of contractual data, order data, sales and invoice data, customer and supplier history and consultation documents,

-              Advertising and sales data,

-              Information from your electronic dealings with us (e.g. IP address, log-in data),

-              Other data that we have received from you in connection with our business relationship (e.g. in customer meetings),

-              Data that we generate ourselves from master/customer data and other data, such as through the use of customer requirements and customer potential analyses,

-              Documentation of your declaration of consent to receive, for example, newsletters.

-             Photographs taken at events.

 3. For what purposes and on what legal basis is the data processed?

 We process your data in accordance with the provisions of the General Data Protection Requirements (GDPR) and the German Federal Data Protection Act 2018, as amended:

 

•             To comply with (pre-)contractual obligations (Article 6 (1)(b) GDPR):

For processing of contracts, your data is processed online or in one of our branches; to implement contracts relating to your employment, in our company. Data is processed, in particular, when initiating business relationships and in the performance of contracts with you.

•             To comply with legal obligations (Article 6 (1)(c) GDPR):

It is necessary to process your data for the purpose of fulfilling various legal obligations, such as those obligations arising under the German Commercial Code or the German Fiscal Code.

•             To pursue legitimate interests (Article 6 (1)(f) GDPR):

On the basis of a balance of interests, data may be processed beyond the actual performance of the contract to protect our legitimate interests, or those of third parties. Data is processed to pursue legitimate interests in the following cases, for example:

 

-              Advertising or marketing (see No. 4),

-              Measures for managing the business and for further developing services and products;

-              Managing a group-wide customer database to improve customer service

-              In connection with legal proceedings.

 

•             On grounds of your consent (Article 6 (1)(a) GDPR):

If you have given us your consent to process your data, e.g. to send you our newsletter, to publish photos, etc.

 

4. Processing of personal data for marketing purposes

You have the right to object at any time to the use of your personal data for marketing purposes, either as a whole or for individual campaigns, without incurring any costs other than the transmission costs charged at the basic rates.

Under the legal requirements of section 7 (3) of the German Act Against Unfair Competition, we are entitled to use the email address you provided when you entered into the contract in order to advertise our own similar goods or services directly. You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.

If you do not wish to receive such recommendations from us by email, you can object to the use of your address for this purpose at any time without incurring any costs other than the transmission costs as charged at the basic rates. A message in text form will suffice. Of course, every email always contains a link which enables you to unsubscribe.

 5. Who receives my data?

If we use a service provider to process orders, the protection of your data still remains our responsibility. All contract processors are contractually obliged to treat your data confidentially and to process it only within the scope of the provision of services. The contract processors we engage are provided with your data if they need it to perform their respective services. These are, for example, IT service providers that we need to operate and protect our IT system, as well as advertising and mailing list providers for our own advertising campaigns.

Your data is processed in our customer database. The customer database supports the enhancement of the data quality of existing customer data (removals of duplicate entries, moved/deceased flags, address correction), and enables enrichment with data from public sources.

This data is made available to the Group companies to the extent necessary for contract processing. Customer data is stored separately for each company, with our parent company acting as a service provider for the individual participating companies.

Where there is a legal obligation and in connection with legal proceedings, recipients of your data could be public authorities and courts as well as external auditors.

In addition, your data may be forwarded to insurance companies, banks, credit agencies and service providers for the purpose of initiating and fulfilling contracts.

 6. How long will my data be stored?

We process your data until the business relationship ends or until expiry of the applicable legal retention periods (e.g. under the German Commercial Code, the German Fiscal Code, German Home Care Act or German Working Hours Act); in addition, until the conclusion of any legal disputes for which the data is required as evidence.

 7. Is personal data transferred to third countries?

 As a general rule, we do not transfer any data to a third country. Data will only be transmitted in individual cases on the basis of an adequacy decision by the European Commission, standard contractual clauses, suitable guarantees, or your express consent.

 8. What are my data protection rights?

 You have a right of access to information, to rectification, erasure, or restriction of the processing of your stored data at any time, a right of objection to the processing, a right to data portability and to lodge a complaint in accordance with the requirements of data protection law.

 Right of access to information:

You have the right to request information from us whether and to which extent we process your data.

Right to rectification:

If the data concerning you that we process is incomplete or incorrect, you have the right to request at any time that we correct or complete it.

 Right to erasure:

You have the right to request that we delete your data if we process it unlawfully or if the processing encroaches disproportionately on your legitimate interests. Please note that there may be reasons that preclude immediate erasure, e.g. in the case of legally stipulated retention obligations.

Irrespective of whether you exercise your right to erasure, we will erase your data immediately and in full, unless there is a contractual or legal obligation to retain it.

Right to restriction of processing:

You have the right to request that we restrict the processing of your data if

-              you contest the accuracy of the data, for a period enabling us to verify the accuracy of the data;

-              the processing is unlawful, but you oppose the erasure of the personal data and instead request the restriction of its use;

-              we no longer need the personal data for the intended purpose, but you still require it for the establishment, exercise or defence of legal claims;

-              you have objected to processing of the data.

 

Right to data portability:

You have the right to receive from us the data concerning you which you have provided to us in a structured, commonly used and machine-readable format and have the right to transmit such data to another controller without hindrance from us, where

-              we process this data on the basis of a revocable consent given by you or to fulfil a contract between you and us, and

-              the processing is carried out by automated means.

Where technically possible, you can ask us to transfer your data directly to another controller.

Right to object:

If we process your data for legitimate reasons, you have the right to object to this data processing at any time; this would also apply to profiling based on these provisions. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or processing is used for the establishment, exercise or defence of legal claims. You have the right to object at any time to the processing of your data for the purpose of direct advertising without giving reasons. 

The right to lodge a complaint:

If you believe that the processing of your data violates German or European data protection law, please contact us to clarify any questions. Of course, you also have the right to contact the supervisory authority competent for you, the respective state office for data protection supervision.

If you wish to exercise any of the above rights against us, please contact our Data Protection Officer. In cases of doubt, we may request additional information to confirm your identity.

 

9. Am I obliged to provide data?

The processing of your data is necessary to enter into or fulfil the contract that you have entered into with us. If you do not provide us with this information, we will generally have to refuse to enter into the contract or will no longer be able to perform, and will therefore have to terminate, an existing contract. However, you are not obliged to give your consent to the processing of data that is not relevant or not legally required for the fulfilment of the contract.

Changes to this privacy policy  

 

We reserve the right to change our privacy policy should this be necessary due to new technologies. Please make sure you have the latest version. If fundamental changes are made to this privacy policy, we will post them on our website.  

All interested parties and visitors to our website can contact us with regard to data protection issues at:  

Mr. Christian Volkmer
Projekt 29 GmbH & Co. KG
Ostengasse 14
93047 Regensburg  
Tel.:  +49 941 298 6930
Fax:  +49 941 298 69316
Email: anfragen@projekt29.de
Internet: www.projekt29.de    

Should our data protection officer not be able to answer your request to your satisfaction, you have the right to submit a complaint to the competent data protection supervisory authority for your federal state.

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